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Personal Details Updates and Family Records Certificates

 
Personal Details Updates

Every Estonian national has the obligation to update his/her data in the Estonian Population Register.

If you live in the United Kingdom more than 183 days a year you have the obligation to update your place of residence with your UK address. In order to do so, please fill out the application form (29.5 KB, DOC) and send it digitally signed or scanned by email to london@mfa.ee or by post. It is also possible to update your address online in case you have a valid ID-card, pin-codes and ID-card reader:

You are not obligated to change your address only in case you are staying in UK temporarily for the purpose of study.

 
Did you give birth, got married, divorced or changed your name in the United Kingdom?

If you gave birth, got married, divorced or changed your name in the United Kingdom, you need to provide our Embassy with this information. An original document (e.g. birth certificate) should be sent to our Embassy (44 Queen's Gate Terrace, London, SW7 5PJ) together with a copy of your passport or ID-card (and a copy of your spouse’s passport in case of marriage). The original document will be returned to you within a couple of weeks after your data in the Estonian Population Register has been updated.

 
Marriage in the UK

In order to get married in the UK please check with the authority where you are planning to get married (register office, church) which documents are required.

In the UK you might be asked to prove that there are no obstacles by Estonian law for you to get married. The document is called a Certificate of No Impediment. Estonian citizens who have registered their place of residency to UK can apply for the certificate from the Embassy by post. Please fill out the following application form (PDF) and send it to us together with a copy of your and your future spouse’s passport or ID-card, state fee £18 by Postal Order (cheque from a post office; payable to Estonian Embassy). According to the Estonian regulations the certificate will expire if the marriage is not contracted within six months after the certificate has been issued.

In case you are required to submit your Estonian birth certificate and divorce certificate you can apply for these documents in English from the Embassy by post. For additional info click here.

After getting married in the UK you need to send your original marriage certificate together with your and your spouse’s passport copy to our Embassy, so that we can update your marital status in the Estonian Population Register.

After marriage in the UK you have the right to keep your old surname or take your spouse’s surname within 1 year after the marriage. You can apply for a new passport/ID-card with your spouse’s surname by submitting your marriage certificate and copy of your spouse’s passport/ID-card. In order to make changes more than 1 year after the marriage or to make any other changes to your name (take both surnames or change your first name) you need to apply for a change of name (deed poll). For additional info click here

In case you would like to submit your UK marriage certificate (and new passport and ID-card application) in Estonia, please make sure that you legalise your marriage certificate at the UK Foreign and Commonwealth Office: https://www.gov.uk/get-document-legalised.

 
Marriage in Estonia

In order to get married in Estonia, the couple must submit a written application to a Vital Statistics Office, notary or minister of religion with the right to marry couples.

For detailed information about the required document and the possible need for translations please contact the notary, church or Vital Statistics Office in Estonia were you have planned to get married. The list of required documents for getting married at the Tallinn Vital Statistics Office is on their website: http://www.tallinn.ee/eng/Contraction-of-marriage.

British citizen’s will need their valid passport, birth certificate, certificate of no impediment (and divorce certificate if divorced) in order to get married in Estonia.

British citizens can apply for a certificate of no impediment at their local register office in UK: https://www.gov.uk/marriage-abroad.

The UK birth certificate, certificate of no impediment (and divorce certificate if divorced) have to be legalised (apostilled) by the Foreign and Commonwealth Office: https://www.gov.uk/get-document-legalised.

The UK issues certificates of no impediment only to British citizens. Therefore, if an Estonian citizen, who lives in the UK, is required to present a confirmation that he/she has not married in the UK, then it is not possible to get such a document from UK. In this case, an Estonian citizen has to make a written statement while getting married in Estonia to confirm, that there are no obstacles for him/her to get married.

If required, it is possible to apply for a reissue of your Estonian marriage certificate in English from the Embassy by post. For additional info click here

 
Change of Name

Through marriage in the UK you have the right to keep your old surname or take your spouse’s surname within 1 year after the marriage.

You can apply for a new passport/ID-card with your spouse’s surname by submitting your marriage certificate and copy of your spouse’s passport/ID-card. In order to make changes more than 1 year after the marriage or to make any other changes to your name (take both surnames or change your first name) you need to apply for a change of name.

In the UK it is also possible to change your name with a deed poll document: https://www.gov.uk/change-name-deed-poll.

Most often UK Deed Poll Service is used: http://www.deedpoll.org.uk/.

Your deed poll has to be certified in the UK by a solicitor or notary public. After obtaining the deed poll document it has to be legalised at the UK Foreign and Commonwealth Office: https://www.gov.uk/get-document-legalised.

With the legalised deed poll document we can change your name in the Estonian Population Register and you can apply for a new passport/ID-card with your new name.

An Estonian citizen can also apply for a change of name in Estonia at the Vital Statistics Office in Tallinn: http://www.tallinn.ee/Teenus-Changing-the-forename-and-surname.

If required, it is possible to apply for a reissue of your Estonian change of name certificate in English from the Embassy by post. For additional info click here

 
Family Records Certificates

A Family Records Certificate (about a birth, death, marriage, divorce or change of name) can be issued to the person him/herself or to one’s guardian.

Estonian citizens who have registered their place of residency to UK can apply for the required certificate from the Embassy by post. In order to do so please fill out the following application form (PDF) and send it to us together with a copy of your passport or ID-card and state fee £18 by Postal Order (cheque from a post office; payable to Estonian Embassy).